See Appendix B for further information on CJIS Security Check Process. For further explanation
of process and OSP forms used to submit fingerprints please see:
http://egov.oregon.gov/OSP/ID/cjis.shtml
C. Criminal History Checks under Oregon Administrative Rules (OAR) for Human
Services
Employees in certain divisions and/or programs within the Department of Human Service are
required to comply with ORS 181.537 and OAR 410-007-0200 through 410-007-0380. This rule
requires criminal history checks on employees/applicants/volunteers who have contact with
vulnerable persons. These checks are conducted at the division level in compliance with rules
and procedures established by the State of Oregon Human Resources Division. The divisions of
Community Health, Social Services, Community Solutions and the Housing Authority currently
conduct checks on employees/applicants/volunteers in these divisions.
Each division has written procedures for conducting criminal history checks and designating
authorized person(s) to conduct such checks for employment through the use of the CJIS
systems, including the Law Enforcement Data System (LEDS). This authorized designee will
also facilitate the sending of fingerprints to the OSP for processing when required.
D. Public Records Criminal History Checks
Employment in departments/positions outside of those listed in Sections A-C above may only
conduct criminal history checks within the public record. It is not permissible for a County
department that is not covered by sections A-C to ask another County employee with access to
a CJIS system to conduct such checks for employment purposes outside of the public record.
Accessing public criminal records are made through the official state bureau for the state in
which a check is being requested. For Oregon the bureau is Oregon State Police (OSP). For
Washington, the bureau is the Washington State Patrol (WSP). It may be necessary to conduct
several public records checks with various state bureaus if the applicant has lived in different
states. For each check there is a fee associated with the check and individual state regulations
will govern the release of information. DES has a list of state bureaus and can assist
departments in conducting public records checks.
A request to incorporate a criminal history check for a position must be pre-approved by the
Director of Employee Services prior to a recruitment opening (See Appendix C). Following the
recruitment and selection process the following process may be used to request a public
records criminal history check:
Applicants shall complete the “Clackamas County Criminal History Check” form attached to
this policy (Appendix D). IMPORTANT: Criminal History Checks should be competed prior
to finalizing a job offer.
Applicants subject to a criminal history check are required by law to be informed that such
a check is being conducted on them. This form provides both written notification and
consent from the applicant to order the check.
Applicants will be instructed to deliver the original, signed criminal history check form
directly to the Department of Employee Services (DES), Attn: Recruitment Manager.
DES staff will review the applicant’s Background Check Form and employment application
for self-disclosed criminal activity (including arrest and conviction records) and determine if
there are any identifiable items that would eliminate the applicant from employment
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